Frequently Asked QuestionsPayments, records, your visit.
Download forms for your visit:
Preparing for Your DOT Physical Exam
• If you are on any prescription medications, bring the medications with you.
• Please bring with you your Company ID and current DOT medical qualification card.
• If you wear prescription contacts, make sure you wear them and bring an extra pair of glasses for the exam
• If you have hearing aid(s), bring them with you to the exam and an extra power source
Medical Conditions to Consider for Appointment
To ensure that your DOT physical can be completed in a timely manner, please bring with you ANY documentation related to the medical conditions listed below.
- If you take blood thinners such as Coumadin (warfarin), bring documentation that your INR has been regulated for at least the last month (if taking blood thinners for a cardiac condition you must also bring a clearance note from your cardiologist stating you can safely operate a commercial motor vehicle).
- If you have been diagnosed with heart disease, heart attack, or other cardiovascular condition bring a copy of your recent cardiac stress test results completed within the past 2 years along with clearance note from your cardiologist stating you can safely operate a commercial motor vehicle.
- If you have had heart surgery (valve replacement, bypass, angioplasty, stent) bring a letter from your cardiologist clearing you to drive a commercial vehicle. You must also bring a copy of your most recent cardiac stress test results.
- If you have a pacemaker, bring documentation of annual pacemaker check. (An implanted defibrillator device is disqualifying).
- If you are taking blood pressure medication or if your blood pressure is greater than 140/90 during the exam, you do not qualify for a 2 year DOT card and will be issued a card of less than 2 years
- If you have diabetes, you are required a letter from your treating physician. Bring documentation of A1c performed less than 6 months ago. You will also need to bring a log of fasting blood sugars performed in the past month prior to your appointment. If your diabetes is not under good control and you test positive for glucose (sugar) in your urine you may need to undergo further testing and obtain clearance from your PCP or endocrinologist.
- If you have been diagnosed with a nervous or psychiatric disorder, bring a letter from your psychiatrist clearing you to drive a commercial vehicle
- If you have adult ADHD or depression and are being treated for this we need a consult from your treating primary care provider or mental health provider BEFORE your CDL exam.
- If you have been diagnosed with seizures or epilepsy, bring documentation from your treating provider that you have been seizure free WITHOUT taking seizure medication for 10 years.
- If you have had a stroke, seizure, traumatic brain injury, or TIA you will require a neurology consult BEFORE your CDL exam.
- All individuals with Sleep Disorders/Obstructive Sleep Apnea should be referred to a clinician with relevant expertise as OSA diagnosis precludes unconditional certification. A driver with an OSA diagnosis may be recertified annually, based on demonstrating compliance with treatment (minimally acceptable compliance with Positive Airway Pressure (PAP) treatment consists of at least 4 hours/day of use on 70% of days. Optimal treatment efficacy occurs with 7 or more hours of daily use during sleep. The driver does not report excessive sleepiness during the major wake period indicates OSA being effectively treated.
Any conditions that could impact your DOT medical clearance should be discussed and forthcoming. Bring any pertinent documentation.
Who can go to PromptMD? Do you see children?
How does payment work? Do you take insurance?
Self Pay Patient? We offer a discounted rate of $125/visit. If additional testing is needed, pricing will be disclosed. Payment must be made at the time of the visit via cash, credit card (MasterCard, Visa and American Express) or flexible spending card. PromptMD does not accept checks. If your visit requires bloodwork, you have the option of using your insurance to pay for lab tests at an outside laboratory, such as Quest Diagnostics or Lab Corp.
Understanding your insurance plan
Direct Billing to Insurance Providers that PromptMD participates with:
On your behalf and for your convenience PromptMD will bill your insurance company for services we provide only with insurances PromptMD accepts (see list). Once your insurance provider processes your claim and provides our billing department the details we will send you a statement that details the remaining balance. You will also receive an Explanation of Benefits (EOB) from your insurance company that lists the services provided by PromptMD, the amount billed, any insurance payments, and your responsibility.
Please make sure you bring your health insurance card to your visit, along with any secondary insurance information. If you are not the subscriber of the insurance covering your services we will need the full name and date of birth of the subscriber in order to submit the claim on your behalf.
PromptMD Billing Department contact information:
PromptMD wants to make sure you receive the full benefits of your insurance coverage. For billing questions please call our billing department at 201-350-7759 Monday – Friday 8am to 10pm EST.
How much can I expect to pay for services?
What kind of medical care do you offer? When should I go to the ER?
How can I access my medical records?
Can I get a prescription refill for medication I take regularly?
Your date of birth
Your physician’s name
The name and dosage of the medication
Your pharmacy’s telephone number